This years Annual General Meeting
As you are aware, every year we, CFHG, hold a general meeting at which current members with portfolios stand down from their respective posts. We then receive nominations for the posts, which are then seconded. The nominees will then decide whether to accept the nomination for the respective posts, undertaking the duties and responsibilities for the coming year.
Posts:
Here are the Posts to be filled:
Chair
Secretary
Acting Secretary/Communications Officer
Treasurer
Senior Researcher
Other Researchers
Military Research expert
Membership Secretary
Website Administrator
Events Co-ordinator
Letters Co-ordinator
Please click the link below to see the table below for the accompanying roles for the above posts.
Core Committee Roles and Responsibilities:
| Role | Template description of responsibilities |
| Chair | The lead representative/key public face/voice for the core group/group as a whole. However, it is the Core Group as a quorate collective that decides what the group does. Represents the group to the world Contributes to writing minutes at meetings Help plan meetings and agendas Chair meetings Ensure the agenda is covered at the meeting Allow all/as many members to have a say Ensure the meeting timetable is kept to Ensure all actions are carried out |
| Secretary | Take turns to take minutes at meetings Responsibilities of an individual doing the role: (to follow) |
| Acting Secretary/Communications Officer | Answers group emails, contacts speakers, and communicates with members Responsible for the group’s communication – eg emails Keep information on all literature |
| Treasurer | Controls membership fees, maintains accounts books Approve all budget expenditure Pay bills as necessary Collect dues Keep UpToDate with finance records Periodical finance reports |
| Senior Researcher Other Researchers | Answers research queries for Jamaica and other research queries that fall within their expertise. As above for Jamaica and other islands, to the degree they are able. |
| Military Research Expert | Answers any military queries |
| Membership Secretary | Hold membership application forms Involved in all membership queries except finances |
| Website Administrator | All website work, arranges content, updates website, adds watermark/resizes photographs |
| Events Co-ordinator | Contributes to writing minutes at meetings Set up all meetings and events Plan and organise social, educational and training events Ensure members are kept informed |
| Newsletter co-ordinator | Collect articles for newsletter Use of appropriate software Provide a quarterly newsletter of group activities |
| Members without portfolio | Contribute to the work of the Core as a whole. Assist other Core Committee members when able. |
Social media platforms for CFHG:
Our handle is @cfhgmedia. We still have an account on Twitter / X @cfhgmedia
Please give us a follow on Instagram and Twitter/ X and share our page with your personal and professional contacts.
Best Regards
Family History Core Group